Annual General Meeting, January 14, 2009

Events Coordinator/Club Statistician Report -- Tom Dingle

For full details of all meets see the Club website: www.pentrack.org

MEMBERSHIP: Currently at 124 members which is 3 less than last year. (40 Track Rascals, 51 Junior Development, 4 Youth15, 5 Juvenile, 1 Junior, 10 Master, 9 coaches and 4 associates)

EVENTS:

1) The club hosted four meets during 2008:

Event	Date	Num	Comments
George Dean	April 20 May 24	240	Sat. April 19 postponed to May because of snow. Numbers down from last year because of this
VIAA Pentathlon/Weight Pentathlon Meet	May 25	79	19 did Weight Pentathlon (first time offered) and 60 did regular Pentathlon (up from previous year). Throws meet was replaced with Weight Pentathlon which made things much easier to run. Need a second high jump pit.
Sidney 5 Km Run/Walk	July 1	171	Up slightly from 2007
Peninsula XC Challenge	October 20	61	Numbers up from 2007 (41).

Thanks to all the parent volunteers who helped make these events such a success.

2) Ran the Track Rascals program for 6-8 year olds. Dan Daniels did most of the work with Tom Dingle and Mette Fosberg assisting plus some athlete and parent helpers. Two 45 minute sessions per week for 4 weeks in April. Stable enrollment of 40 kids. Those who attended the program really had a ball. Great job done by Dan Daniels.

3) 2008 Spring Sessions: Indoor sessions for JD athletes were held in the barn on the Saanichton Fair grounds in January and February and run by Marc Trottier and Nadja Steiner with the help of others . Activities included running, jumping and throwing so that our athletes could be well prepared when the Island Track series began in April. Linda and Thomas Riekki kept the older group of older midget, juvenile and junior athletes training at Parkland school. Ravi Gunasinghe has an intensive cross country program for dedicated athletes 12 years and older. A similar program will be held in the barn in January and February of 2009 under the direction of Nadja Steiner and Halley Cote.

3) Regular coaching and practice sessions for athletes were held at Parkland school from March to July. JD program was organized by Karen MacEwan with Nadja Steiner, Mark Trottier, Mike MacEwan, Jack Thornburgh and Al Szczawinski coaching plus the occasional parent volunteer. Linda and Thomas Riekki ran a separate program for older athletes and Thomas Feil and Alexandra Norman-Ross did the throws coaching. Ravi Gunasinghe continued his extensive program for middle and long distance runners 12 years and older. Dan Daniels helped coach the masters athletes on Saturdays. Thanks to everyone, but a special thanks to the regular coaches who put in so much time and effort.

4) Fall Cross Country sessions. Nadja Steiner and Halley Cote ran an outdoor program at Centennial Park starting in September. Ravi Gunasinghe ran an intensive cross country program for dedicated athletes 12 years and older. At the beginning of November the program was centered on the barn at the Saanich Fairgrounds once a week (5:00-6:00, Thursdays) and will continue until the end of February. 10 to 15 athletes are currently participating. Some new members have signed up since September.

5) The club has several members in the Masters category and they train with Dan Daniels for the Seniors and Masters meets at the Parkland track.

6) Members of the club manned water stops at one road race on the peninsula.

STATISTICS:

1) Championship Meets (Provincial and National)

Meet	Pen Track Athletes	Placing	Comments
BCJD Championships	21 athletes	Pen Track athletes earned 7 gold, 7 silver and 11 bronze medals and 34 ribbons.	Held in Nanaimo
BCJD Pentathlon Championships	5 athlete	All completed the events	Held in South Surrey
BC Summer Games	7 athletes were part of Zone 6 team	Our athletes garnered one gold medal, two silver medals, two bronze medals, three 4th's, one 5th, one 6th, two 7ths and one 8th which means they made the finals in all events.	Held in Kelowna
BC Youth15 Championships	3 athletes	3 seconds, 2 thirds and a fourth. One athlete qualified for Legion camp	Held in Kamloops
Canadian Legion Camp	1 athlete	2 fourths in the 100m and 300m hurdles	Held in Sherbrooke, PQ
BC Masters Championships	3 athletes	Many medals	Held in Surrey
BC Senior Games	4 athletes	Many medals	Held in Prince George
BC Cross Country Championships	5 athletes	1 second and 1 seventh	Very large field. Held at in Stanley Park, Vancouver
World Masters Indoor Champships	1 athlete	7^th in pentathlon	Clermont-Ferrand, France

Pen Track Athletes competed in many other meets on and off the Island. Full details on the club web site: www.pentrack.org

2) Based on their best performances during the track and field season, Pen Track Athletes earned 9 gold, 21 silver and 9 bronze BC Athletic Performance Crests in the 2008 season.

Two athletes were awarded Junior Development Awards for outstanding performances in 2008.

3) 2007 Vancouver Island Track and Field Series (Sidney, Courtenay, Victoria, Nanaimo, Sidney, Port Alberni, Duncan). We had a total of 70 athletes competing in at least one meet.

No. athletes	No. meets	No. athletes	No. meets
4	7	15	3
9	6	11	2
8	5	15	1
8	4

25 athletes did at least four of the seven regular meets and so qualified for Best of 4 Meets and the Run, Jump, Throw awards in the Island Series with the Pen Track athletes winning at least one of the two awards. In The Best of 4 Meets competition there were 1 first, 2 seconds, 2 thirds, 3 fourths, 1 fifth, 2 sixths, 2 sevenths, 1 eighth and 11 participation ribbons. In the Run, Jump, Throw competition there were 5 firsts, 1 second, 2 thirds, 2 fourths, 2 fifths, 2 sixths, 2 eighths and 7 participation ribbons. Peninsula Track was second in the team competition, second in the boys team competition and third in the girls team competition.

A number of Masters athletes also competed in the Island series. Peninsula athletes also competed in other meets on the mainland and in the middle school and high school meets on Vancouver Island.

4) In the 2007 Vancouver Island Cross Country Series (completed in November, 2007) 6 Peninsula runners ran at least 3 races and qualified for Island XC series awards with 1 first, 1 second, 1 third, 1 fourth, 1 fifth and 1 sixth. 22 Pen athletes ran at least one race with 1 running six, 5 running five, 2 running four, 2 running three, 4 running two and 8 running only one race. The Island series has been moved back to a fall and spring part so is now in progress.

Full details of all the above can be found on the club website: www.pentrack.org

VOLUNTEERS:

1) We have a dedicated core of volunteers who make it possible for the club’s activities to run smoothly.

a) Coaches - Nadja Steiner, Linda Riekki, Thomas Riekki, Mette Fosberg, Jack Thornburgh, Thomas Feil, Alexandra Norman-Ross, Ravi Gunasinghe, Marc Trottier, Mike MacEwan, Al Szczawinski, and Dan Daniels with Karen MacEwan organizing the JD program plus several parent volunteers who helped out occasionally with the coaching.

b) Others: Lesley Foster – Registrar

· Chris Lott – Treasurer and Sidney 5K coordinator

• Linda Riekki – Secretary
• ??? – President
• Vicki Leigh –Concession organizer
• Florence Dingle – Jack of all trades
• Tom Dingle, Events Coordinator and Statistician
• Plus all the parents who helped out in various capacities.

c) Officiating: Peninsula’s responsibility at the Island Track Series is to man the timing crew and long jump jointly with Vic Track. Club volunteers officiated at all the Island Series meets. Several members obtained their level 1 certification under the Island officiating program. Members also officiated at the BCJD Championships and the BC Summer Games.

2) Outside contributions by club members to the sport of Athletics:

a) Dan Daniels :

§ Vice Chair of Board of Directors of Athletics Canada

• Member of the Masters Committee of the IAAF
• Chef de Mission for Canada’s team of athletes at the Beijing Paralympics

b) Tom Dingle

§ On Board of Directors of BC Athletics

§ Chairman, Vancouver Island Athletics Association

VANCOUVER ISLAND ATHETICS ASSOCIATION

This is the coordinating group that sets the schedules for Zone 6 (Vancouver Island and Powell River) and also develops programs for Island athletes. I am the chair of this organization.

Plans for the coming year:

1) Tentative schedules for the Island series of 2009 are given in the tables below.

2) Put on a series of clinics for athletes. The clinics are designed to bring the coaches and athletes together to expand their development.

3) Build up a bigger cadre of officials for the Island series meets. We have developed an in service program for level 1 officials and are developing a similar program to bring them up to level 2.

4) Have a camp, similar to the Zone 6 Summer Games camp in 2008, for athletes of Summer Games 2010 age.

5) Continue building up a stock of common equipment to be used by all clubs at their meets. Currently, the VIAA has two wind gauges, flags for the officials, a 100m steel measuring tape (for records), an electronic balance for weighing throwing equipment, a digital clock display, a large bag of equipment for the Run Jump Throw program and a video camera. The VIAA wants to have electronic timing systems for all of the Island meets which they were able to do for most events in 2008.

BC ATHLETICS

I am a member of the Board of Directors of BC Athletics which coordinates the sport of Athletics in British Columbia. BC Athletics is currently trying to navigate its way through even tougher economic times so its options are somewhat limited. They have instituted an on line registration system for membership and an on line system for updating the web calendar of Events. Hopefully, these will be fine tuned in the coming year

Currently, I am the Director overseeing program and technical development and am the liaison with the Junior Development Committee. Therefore, I would appreciate any suggestions or ideas you might have about improving Athletics both locally and on the provincial level.

PENINSULA TRACK WEBSITE:

I have been maintaining the website for Peninsula Track which I hope is easy to use and which I try to keep up to date. Feed back has been very favorable. Any suggestions that you might have for improving this site, please let me know. The address for the site is: www.pentrack.org

the 2009 season

1) Meets we will host.

Event	Date	Comments
George Dean Meet	April 18/19	Will probably be about 250 athletes. First meet of the Island series. Hopefully it won't snow
VIAA Pentathlon/Weight Pentathlon Meet	June 7	Weight Pentathlon competition in 2008 was a big success so will be repeated
Sidney 5 Km Run/Walk	July 1	Try to get numbers near 200 runners
Cross Country Challenge	October 18	Centennial Park. Try to increase numbers although travel for distance clubs has become an issue

2) Island Series Cross Country Meets -- Schedule for 2008/2009

Seven races. Need to compete in three races to be eligible for series award.

Date	Meet	Location	Host
Sept. 1, 2008	Alberni	Sproat Lake	Alberni
Oct. 19, 2008	Peninsula XC	Centennial Park	Peninsula T&F
Oct. 25, 2008	BCXC Champ	Stanley Park	BCAA etal
Nov. 23, 2008	Duncan	Bazett Farms	CEEVACs
March 1, 2009	OceanSide XC	Quallicum Beach	Oceanside
March 29, 2009	Victoria XC	Beaver Lake	Victoria T&F
April 5, 2009	Bill English XC	Rotary Park	Nanaimo T&F

3) Island Series Track and Field Meets

The DRAFT schedule of the Vancouver Island Track and Field series for 2009.

Date	Meet	Location	Host
April 18/19	George Dean Meet	Sidney	Peninsula T&F
May 09/10	Dogwood Meet	Victoria	Victoria T&F
May 02/03	Bob Dailey Meet	Port Alberni	Alberni Valley T&F
June 07	VIAA Pentathlon/Weight Pentathlon	Sidney	Peninsula T&F
June 13/14	Doug Garrioch Meet	Duncan	CeeVacs
July 27/28	Comox Valley Meet	Courtenay	Comox Valley Cougars
July 24/26	BCJD Championships	Surrey	Ocean Athletics

Athletes need to compete at four of the meets to qualify for the

Island series Best of Meet and Run, Jump, Throw awards.

4) Non-Series Meets that might be of interest to JD members:

Jul 18	BCJD Pentathlon	Coquitlam
Jul 24/26	BCJD Championships	South Surrey
Jul 10/12	BC Youth Champships	Abbotsford
Aug 5-11	Legion Camp	Sherbrooke, QC
Oct	BC XC Championships	Stanley Park

Plus meets for the older athletes (see BC Athletics website: www.bcathletics.org )

5) Try to improve the Track Rascals program for 6-8 year olds. Dan Daniels is stepping down so we need to develop more volunteers to run program.

6) Build up the Indoor Program in the Saanich Fairgrounds Barn . Also develop a weight conditioning program for older athletes.

7) Train some of the new parent volunteers in the various aspects of the club’s activities.

8) Send midget athletes and older and coaches to mini clinics organized by VIAA and BC Athletics.

9) FIND MORE COACHES!!